HBC Pre-K Program Assistant Job Description

Reports To: Preschool Director
Employment Type: Full-Time (40 hours per week)
 

Position Summary

The Program Assistant supports the daily operations of HBC Pre-K by providing administrative, clerical, classroom, and customer service support, all in a manner that reflects and upholds the school’s faith-based mission and values.This individual serves as a point of contact for families and visitors and helps create a warm, welcoming, Christ-centered environment for children, families, and staff.
 

Key Responsibilities
 

Front Office & Family Engagement

• Greet families, students, church members, and visitors with warmth and professionalism
• Answer and direct phone calls and emails in a timely manner
• Assist in communicating school announcements, newsletters, and updates to families.
• Maintain confidentiality while demonstrating compassion and discretion

Enrollment & Records Management

• Assist with processing student registration, enrollment, and tuition agreements
• Maintain accurate student files, attendance records, and health/immunization documentation
• Ensure compliance with state licensing and church policies
• Assist with maintaining background check and staff credential records

Financial & Administrative Support

• Assist with tuition billing, payment tracking, and receipts
• Order and manage office and classroom supplies
• Maintain organized and confidential financial records

Ministry & Program Support

• Support planning and coordination of chapel services, holiday programs, and special events
• Assist with communication regarding faith-based activities and celebrations
• Support teachers with administrative and classroom needs, including copying, material preparation, scheduling, small group instruction, and supervising bathroom breaks.
• Promote and uphold the preschool’s Christian mission and values in daily interactions

Faith & Character Expectations

Demonstrates a personal commitment to Christian values

Supports and respects the mission and statement of faith of the preschool/church

Models Christ-like behavior in interactions with children, families, and staff

Skills & Competencies

• Warm, welcoming, and service-oriented attitude
• Strong multitasking and time-management skills
• Detail-oriented and dependable
• Comfortable working in an environment with young children
   

Work Schedule

Monday–Friday, 9:00-5:00

May include occasional evening school events
 

Qualifications

High school diploma required

1–2 years of administrative experience (school or church setting preferred)

Minimum of 2-3 years working with children preferred

Proficiency in Google Workspace

Strong organizational and communication skills

Ability to handle confidential information with integrity
 

Required Documents:

Copy of College Transcript (If applicable)

Cover letter

Current Resume

3 Signed Letters of Recommendation 

Must possess a valid  driver’s license

PLEASE SEND RESUME TO LINDSEY ROGERS AT LINDSEY.ROGERS@HARLEMBAPTIST.ORG